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External documents


This feature manages on-line access, revision and distribution of norms, technical specifications, safety data sheets, and any other external document that is important to company management. Documents are organized and distributed using custom lists of authorized users. Filters are used to simplify their search and access, while real-time email notifications inform users of all documents updates.


QSA.net meets these requirements:


Operating range of QSA.net


Identifying and tracking your documents of external origin

  • Has the Company prepared recorded procedures to manage important documents and data required by the Quality management system?
  • Are documents of external origin (customers’ documents, laws, regulations) identifiable, recorded and distributed following a documented procedure?

Definition and management of documents lists. Collection and cataloguing of essential information for the proper management of each document.


Documents output and updating pursuant to set rules and authorizations.

  • Have the responsibilities for the checking and distribution phases been defined?

Managing updates through various access levels.

Definition of the documents' addressees so that every update is communicated in a timely manner.

  • What kinds of devices are used to guarantee that old files are not used (distribution lists, identification and removal of old documents from user centers)?

Definition of the distribution lists to make available to users the last version of documents, sending of the notifications and possibility of checking that documents were read.
Only the approved documents in their latest version can be viewed by users.